Join Our Team | Administrative Project Assistant

Join Our Team as an Administrative Project Assistant

Remote | Flexible Hours | $20/hr | SWAG Included

Do you love checking things off a list? Get a weird thrill from color-coded folders and inbox zero? Does the idea of helping clients and vendors stay on track without breaking a sweat sound like your kind of jam?
We’re a creative, fast-paced promotional products company that helps businesses build relationships through custom branded swag. We’re growing and need someone who’s organized, reliable, and friendly to help keep projects moving behind the scenes. If you like details, deadlines, and a little sparkle in your day, keep reading.

What You’ll Do

Keep the Details Tight: Track orders, follow up on proofs, email vendors, and make sure nothing falls through the cracks

Stay on Top of Projects: Juggle multiple timelines and vendors like a pro, keeping everything running smoothly and stress-free

Keep Things Organized: Update our CRM, manage shared folders, and help keep everything tidy and easy to find

Be a Friendly Point of Contact: Send email updates to clients and vendors that are clear, professional, and human

Daily Responsibilities

Your superpower? Keeping everything (and everyone) on track. Here’s what your day-to-day will look like:

Track all purchase orders through their full life cycle—from placement to delivery

Monitor and update the Order Tracking system regularly so nothing slips through

Respond to all CEO, vendor, and customer emails by 5:00 PM EST each day

Keep the inbox organized and up to date (no clutter, no chaos)

Track all packages that are in transit and keep everyone in the loop

Make sure every last detail is accounted for—because the little things matter

What You Bring

3–4 years of office experience (bonus points if you’ve worked with clients or vendors)

An eagle eye for detail—you notice the extra space, the wrong logo, or the missing link

Strong communication skills (especially email!)

Comfort with tools like Google Workspace, Outlook, Canva, and Microsoft Office

A can-do attitude and love for staying organized

Availability for daytime check-ins each week

A genuine interest in helping people and making things easier for everyone

Why You’ll Love It Here

We’re not your average promo company. We’re creative problem solvers who use branded merchandise to make events shine and marketing more memorable. We’re a small team that values flexibility, collaboration, and fun. You’ll learn a lot, laugh often, and make a real impact.

Sound like your kind of job? We’d love to meet you. Email us at [email protected] with your resume and why you think you would be great at this job.